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Privacy Policy

This website is owned by Weighing & Inspection BV, hereinafter referred to as the Operator, we, us or our.

Contact and company details

Weighing & Inspection BV
Ambachtenlaan 3
9990 Maldegem
Belgium

Telephone number: +32 50 71 09 20
E-mail address: info@weighingandinspection.eu

Company number: BE0479.645.994

1 — General

This privacy policy covers the processing of your personal data as part of the use of the website. This processing is carried out by the Operator as data controller, in accordance with the applicable legislation on the protection of personal data.

2 — Last update

This privacy policy may be amended from time to time. Such changes will be communicated via the website. We recommend that you check this policy regularly. This privacy policy was last updated on 18/09/2025.

3 — Cookies

Our website uses cookies and similar technologies. Cookies are small text files that are placed on the hard drive of a device and contain certain information, including sometimes personal data. For more information regarding our use of cookies, we refer you to our cookie policy.

4 — Data processing

When you visit or use the website, we process certain personal data.

4.1 — Types of data

Depending on your use of the website, we process the following types of data automatically or manually.

  • (Technical) identification data (IP address, geographical location, …)
  • Contact details (name, e-mail address, address, telephone number, …)
  • Personal characteristics and career data (age, gender, CVs, …)

4.2 —Reasons for processing data

Your data is processed for the following purposes.

  • Improving your user experience as a visitor of the website, based on your consent.
  • Carrying out statistical analyses to improve our website and/or services, or developing new products or services, based on your consent.
  • Responding to a request for contact via the contact form, based on your consent.
  • Completing your registration for an event, webinars, competitions, etc., based on the agreement.
  • Recruitment procedure and collecting CVs, based on your consent.
  • Including you in our talent pool, based on your consent.
  • Sending newsletters and updates, based on your consent and, in the case of a long-term customer relationship, based on a legitimate interest.
  • Being able to send downloads, based on your consent.
  • Follow-up messages based on legitimate interest, so that we can proactively keep you informed of developments regarding the services we have previously provided to you or about which we have already provided information.
  • Providing you, in a personalised and efficient manner, with information about products and services you request, whether via the website, e-mail, telephone or social media channels, based on your consent or legitimate interest.
  • If necessary to provide to a financial institution or payment service provider, in order to enable such financial institution and/or payment service provider to comply with their legal obligations.
  • To transfer to the police or judicial authorities as evidence of possible offences or if there are reasonable suspicions of an unlawful act or crime committed by you through your registration with or use of the website or the services, on a legal basis.

4.3 —Parties with whom data is shared

We do not transmit your personal data in an identifiable manner to third parties (with the exception of carefully selected processors) unless this is required for the operation of the website or unless you have given your explicit consent.

We may rely on external processors in order to provide you with the services of our website. We ensure that these external processors may only process your personal data on our written instructions. We guarantee that all external processors are selected with due care so that we can rely on the security and integrity of your personal data. For our website, we already use the following tools or have set up integrations with them:

  • Bing
  • Google
  • Hotjar
  • Microsoft
  • Leadinfo
  • LinkedIn
  • Meta

We may also provide anonymised and/or aggregated data to other organisations, which may use this data to improve their products and services and to organise the marketing, presentation and sale of products and services in a tailored manner.

In exceptional cases, we may be required to disclose personal data on the basis of a court order or mandatory legislation or regulations. We will try to inform you in advance, unless this is not possible for legal reasons.

4.4 —Geographical locations where data is processed

We and our external processors will only process your identifiable personal data within the European Economic Area (EEA) if there is a legitimate basis for doing so.

If such a transfer takes place, we will ensure that appropriate safeguards are in place to guarantee the security and integrity of your personal data. All rights relating to personal data that you may enjoy under applicable mandatory law are guaranteed, and the necessary legal protection mechanism will be implemented.

4.5 —How data is processed

We make every effort to process only the personal data that is necessary to achieve the purposes stated in this privacy policy. We will process your personal data in a lawful, fair and transparent manner and make every effort to keep it accurate and up to date.

Your personal data will only be processed for as long as necessary to achieve the purposes stated in this privacy policy or until you withdraw your consent for its processing. Please note that withdrawal of consent may mean that you are no longer able to use the website and/or services in whole or in part.

We will take appropriate technical and organisational measures to keep your personal data safe against unauthorised access, theft, accidental loss, manipulation or destruction. Access by our staff or the staff of our external processors is only possible on a need-to-know basis and is subject to strict confidentiality obligations. You understand, however, that security and protection are only best-efforts obligations and can never be guaranteed. In this case, we may be held liable for damage resulting from incorrect or unlawful use of your personal data by a third party.

We may process your data in the interest of ourselves, our partners or third parties if and when your registration on the website or use of the website or services may be considered (a) a breach of the terms and conditions or the intellectual property rights or any other right of a third party, (b) a threat to the security or integrity of services, (c) a danger to the website or our systems or those of our subcontractors as a result of viruses, Trojan horses, spyware, malware, or any other form of malicious code, or (d) in any way illegal or unlawful, discriminatory or offensive.

Data retention period

Retention periods vary depending on the nature of the service provided. We retain your data for as long as necessary for the purposes for which it is collected and processed and for as long as necessary to comply with our legal, contractual and legal obligations.

For general services such as newsletters and contact forms, this applies for as long as necessary to provide the service. Application data is retained for up to 28 days after the recruitment procedure. Thereafter, consent may be given to retain the data for up to one year.

5 —Your rights

You have the right to request access to all personal data that we process about you. However, requests for access that are manifestly submitted with the intention of causing nuisance or damage to us will not be handled.

You have the right to request that all personal data about you that is incorrect or inaccurate be corrected free of charge. If such a request is submitted, you must also include evidence with your request showing that the personal data for which correction is requested is incorrect.

You have the right to withdraw your previously given consent for the processing of your personal data. You can withdraw your consent at any time by sending an e-mail to the Operator.

You have the right to request that personal data relating to you be deleted if you withdraw your consent for its processing. However, you should be aware that a request for deletion will be assessed by us in light of legal or regulatory obligations or administrative or judicial orders that may prevent us from deleting the relevant personal data.

Instead of deletion, you may also request that we restrict the processing of your personal data if (a) you dispute the accuracy of that data, (b) the processing is unlawful, or (c) the data is no longer needed for the stated purposes, but you need it to defend yourself in legal proceedings.

You have the right to object to the processing of personal data if you can demonstrate that there are serious and justified reasons related to specific circumstances that justify such objection. However, if the intended processing is considered direct marketing, you have the right to object to such processing free of charge and without justification.

Where your personal data is processed on the basis of consent or on the basis of a contract and the processing is carried out by automated means, you have the right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and, where technically possible, you have the right to transmit that data directly to another service provider. The technical feasibility of this will be assessed solely by us.

6 —Complaints

If you have a complaint (or would like more information) about the processing of your personal data by us, you can always contact us via the above-mentioned e-mail address.

If you remain dissatisfied with our response, you are free to lodge a complaint with the competent data protection authority.

7 —Details of our Data Protection Officer (DPO)

For all your questions for our DPO, you can contact us via the above-mentioned e-mail address.